Apr 28 22

How to create privacy for employees in your office

IMC
Bee Cluster Pods

Open-plan offices have become the norm in the UK and worldwide, and although they facilitate collaboration and communication, they can sometimes raise questions about privacy and the ability to have sensitive conversations.

Luckily, there are some simple ways to create privacy for employees in open-plan office environments, without losing the benefits of ease of movement, versatile seating plans and flexibility for individuals who only work from the office for some of the time.

Here are some of the best ways to create privacy for employees at their desk, in ad hoc meetings and when making private phone calls.

Space to work with office privacy pods

Office pods give you instant privacy by enclosing a desk or meeting space with acoustic shields. This reduces the transmission of sound to the surrounding area and provides a visual barrier to passers-by too.

Work pods and booths have other benefits too. As well as protecting privacy, they can give workers the space they need to concentrate on a challenging or time-consuming task. Employees face fewer distractions than in a large open-plan space, ensuring productivity and the quality of their work are optimised.

Bee Cluster Pods

Flexible working with meeting pods

Acoustic pods are not just for individual workstations. They can also provide a shielded area in which groups of colleagues can meet to discuss projects, problems, or anything else that needs their attention.

Depending on the size of your team, you might want to consider installing larger meeting pods. These can accommodate groups – in the case of Magna Extra Large Meeting Pods, up to eight people at a time – while serving as comfortable breakout spaces when not in use for meetings.

Bea

Speak freely in an office phone booth

Office phone booths are a fantastic way to allow private phone calls to take place without the risk of eavesdropping. That’s not to say that any of your employees would listen in intentionally, but keeping calls separate from the rest of your office is a sensible precaution.

Modern office phone booths don’t have to be boxy. Even a low acoustic surround can shield conversations from people nearby, such as on our Brix 61 Solo Work Booth. It’s all about meeting the needs of your workforce, while providing them with comfortable, usable spaces for private discussions and phone calls.

Penelope

Think about partial privacy

You might not need 100% privacy or total soundproofing in order to reduce the risk of calls and conversations being overheard. High-back sofas are a great way to break up the transmission of sound, without completely enclosing your employees.

If you prefer to leave your acoustic pods open to the rest of the office, you might want to place them slightly further away from the busiest areas, where there is less chance of individuals in either area disturbing their colleagues.

Designing for directional privacy

You might not need 360-degree privacy. In some cases, it can be appropriate for a meeting booth to open on to the team’s work area, while being shielded from the rest of the office for security reasons, or just to avoid distracting co-workers.

Meeting pods with an acoustic surround can be orientated to provide maximum privacy in the desired direction, with ease of access to the seating area they serve, creating a best of both worlds solution in busy offices.

Why is versatility important for privacy?

Our work pods and booths are designed to be as versatile as possible, with comfortable seating, optional mains electricity outlets and a range of built-in desks to choose from. All of this adds up to privacy with flexibility for your entire workforce.

Why does this matter? It gives your employees and managers options. Conversations can take place in surroundings that meet the privacy needs on the day. If a discussion is more sensitive, it can move inside a fully enclosed acoustic pod. This means you can rest assured that you have catered for your workforce privacy needs.

Creating office privacy in confined spaces

Even open-plan offices don’t have unlimited space, but with compact meeting pods and office phone booths available, you can create clearly defined private spaces in even the smallest offices.

Traditional square-footprint booths with straight vertical sides are among the most space-saving and standing phone booths work well as part of the modern sit-stand office trend, allowing employees to stretch their legs while on a call.

Performance acoustic insulation materials mean pods and booths can be placed close to each other, with little to no audio leakage between adjacent pods, depending on which booth design you choose.

Find out more

To find out more about any of our acoustic pods, work booths, meeting pods and office phone booths, please get in touch today and we will be happy to discuss your privacy needs.

 

Jul 6 21

6 great uses for an acoustic pod

Mark
using an acoustic pod

Noise disruptions, lack of privacy and low productivity are problems encountered in many workplaces. The acoustic pod, otherwise known as the privacy pod or meeting pod, is becoming more common in the office to rectify problems like this.

Acoustic pods give employees the opportunity to meet and work in a comfortable area without distractions. We’ve rounded up a few scenarios when having an acoustic pod in the office is the perfect solution.

Acoustic Pod

BRIX-UP Meeting Pod

1. Meeting Visitors in an Acoustic Pod

A meeting pod is ideal for getting together with visitors. This kind of pod can be placed anywhere that you have the space available including reception areas, breakout spaces, and even corridors if they are wide enough. Not only does this mean that guests don’t need to walk through your offices to get to meeting rooms, it also provides a more informal setting.

Acoustic Pod

Zen Meeting Pod

2. One-on-one meetings

A meeting pod with high acoustic sides and back panels can block out noise from the surroundings as well as keeping your conversations private. Whilst they won’t eliminate sound completely (so should not be used for confidential meetings) pods certainly provide more privacy than the open office. Fitted with a table, they are ideal for an informal, relaxed one-to-one catch up.

Acoustic Pod

Magna Meeting Pod

3. Video meetings

With video meetings becoming the new normal, having a quiet and professional-looking space to conduct them is a must. Fitted with a wall-mounted monitor and a webcam, a meeting pod is ideal for video meetings. Not only does a pod provide privacy, but it also means your meeting will be less disruptive to those working around you.

Acoustic Pod

Entente Meeting Pod

4. When all the meeting rooms are full

It’s frustrating, when you want to have an impromptu get-together with colleagues or visitors but all the meeting rooms are occupied. If you have a meeting pod available you can just pop in there and fire away. Some of our meeting pods can take up to six people, making them perfect for that spontaneous team brainstorming session!

Acoustic Pod

Jensen Shelter

5. Private working away from the office

Need to get away from the buzz of the office to concentrate on a special project? Take your laptop, mobile or tablet and get yourself to a meeting pod. The acoustic sides cut through the noise and allow you to concentrate on the task in hand. You can also pair many acoustic pods with either a desk or a standalone laptop table, so working is comfortable and ergonomic.

6. A flexible working spot

With many companies choosing to be more flexible regarding when employees are needed in the office, we may be entering a time when having a fixed desk for every team member is not necessary. Acoustic pods work well as a desk option for staff who may just be dropping by the office to work for a short period. They can also work well as a meeting spot for teams who may no longer be sitting together on a regular basis.

Acoustic Pod

Jig Cave

Easy ways to buy acoustic pods

Whether you require an acoustic pod for meetings or as a quiet workspace for your employees, Lismark has a range of acoustic pods to help. We can also spread the cost over 3 years to make your purchase easier.

Ready to add acoustic pods to your office? Browse our full range of acoustic pods or give us a call on 0116 251 7741 to find out how our furniture specialists can help.

Acoustic Pod

Jensen-Up Meeting Pod

About the author

Mark Brown is an expert in office furniture and design and has spent over a decade offering organisations advice on setting up office spaces to enhance productivity. Mark is the owner of Lismark Office Products, a high-quality Leicester based office furniture supplier.

Mar 6 19

Which High Meeting Table should you add to your office?

Mark
Relic High Table

Are you considering mixing up things a little in your meeting space by adding High Meeting Tables? High Meeting Tables, at a height of 1050mm, enable your team to work and collaborate in a different way, lending your workplace a forward-thinking, more welcoming feel.

So, if you are considering adding High Meeting Tables to your office, which should you be looking at? Here are five modern tables to consider:

Relic High Tables

Relic High Table

Our Relic High Table provides the most options for the ultimate design personalisation:

  • The table’s leg frames are available in 26 RAL colours, along with the choice of vintage metal finishes in brass or copper. If a more industrial office décor is more your style, a raw steel finish is also available.
  • Table top finishes: 23 standard laminate colours ranging from white all the way through to anthracite, seven rustic effect laminates, six Fenix and six Forbo finishes and three industrial sawn oak finishes: Sawn Oak, Weathered Oak and Sawn Black Oak.
  • Relic High Tables may be specified with the optional extra of power sockets for added convenience.

Relic High Table

The Relic high office table’s size ranges from a neat 1800mm long to seat six people up to a whopping 4200mm that is capable of seating 16 people. Plus, the table leg frames are set inwards, allowing for additional seating to be propped on the ends!

Martin High Tables

martin high table yellow

The original and still one of the best! Martin was the first High Meeting Table range that we sold and has gone from strength to strength ever since!

The Martin High Meeting Table stands out due to the expert craftsmanship of its oak or walnut timber frame with chamfered edges and the amazing matt laminate top. The top features the latest in Nano-technology to produce a super high quality, super-matt laminate surface, with anti-fingerprint technology and an anti-bacterial sealed ultra-hard surface in a white or black matte laminate which is very tactile and easy to clean.

Martin High

The Martin range features rectangular high tables from 1600mm up to 4400mm wide along with a 1200mm diameter circular table and a 800mm or 1000mm square table. Power sockets and cable management can be added and complementary upholstered high stools with oak or walnut leg frames are also available to match the table.

Campus High Tables

Campus High Meeting Table

The Campus High Table is the lowest priced high office table from our range. The table’s size range from a 1600mm wide table to seat four people through to a 4400mm table to seat 12 people. All tables are 1050mm high.

Tops are available in 10 mfc finishes, 3 laminates and 4 veneer finishes. Leg frames are in silver, black or white with power sockets available as an optional extra.

Box-It High Tables

High office meeting tables

Our Box-It High Tables have a block-like, clean looking, panel profile that comes in 10 mfc finishes along with the option of a bright white laminate finish. For this meeting table, there are just three lengths available: 1600mm, 1800mm and 2000mm.

Jig Social

Jig Social High Tables

The Jig Social range is a stylish addition to our high meeting table line up. The Jig Social High meeting Table range features a wooden leg frame finish in natural or black oak alongside a choice of 23 coloured laminates, seven rustic effect finishes, six Fenix and six Forbo finishes.

Jig Social High Tables

Sizes range from a six-seater at 1800mm long up to a 16-seater at 4200mm long. Power sockets may be added to charge devices whilst working.

Browse office tables

As experts in office furniture design and supply, Lismark appreciates that there are many different requirements for office tables. To browse our full collection of office tables including high meeting tables, conference tables, meeting tables and coffee tables, click here.

Alternatively, give us a call on 0116 251 7741 to advice on your furniture options.

Jan 3 19

Our first installation of the Magna Meeting Pod

Mark
Magna Meeting Pod

We are very pleased to say that we have just completed the first installation of our new Magna Meeting Pod. This one was a four seater (2 + 2) upholstered in Camira Fabrics Positive X2 fabric.

"Magna

The pod has the highest specification possible, featuring a tapered white laminate table with a silver column base, a monitor mounting bracket with cable access, a linking panel to link the two high back sofas together along with 2 x UK power/usb smart charger sockets built into the linking panel.

 

In this post, we take a look at what the business is using the meeting pod for, where it is positioned in the office and what their initial thoughts are. Have a read through their experience of buying a meeting pod and it might give you some inspiration for your workspace:

Prior approval

Following a meeting with the client, a coloured 3D render (shown below) of the new Magna Meeting Pod was produced so the client could confirm they were happy with the fabric colour and final appearance.

"Magna

An order was then placed on the factory with a delivery lead time of three weeks. The delivery date and time was agreed with the client to be convenient for them.

Delivery and installation of the meeting pod

Delivery and installation commenced at 9.30am and finished just over an hour later at 11am, requiring only two fitters. I went along just to see how it all went together, of course!

We removed all packaging from the site and left the Magna Meeting Pod ready for the customer to use.

Where is the meeting pod used in the office?

The Magna Meeting Pod has been situated in a wide corridor which links two departments, not your usual space for a meeting room but an area which would otherwise have been unused and populated just by a couple of artificial plants.

"Magna

What is the meeting pod used for?

The client has used the Magna Meeting Pod mostly for meetings so far, but also for one-to-ones, Skype meetings, solo working on mobile devices away from the office and informal get-togethers over a coffee. That’s the main benefit of the meeting pod; they’re a multi-use, versatile workspace.

Feedback

Feedback to date has all been positive with the meeting pod in regular use when meeting rooms are unavailable. I have been back on site since the installation date and it was great to see four people using it to hold a meeting.

"Magna

Within one hour of the completion of installation, my contact on site had received requests for pricing and for the meeting pod to be moved to several different departments so other people could try it.

Magna Meeting Pod costs

Compared to the cost of building a permanent meeting room to seat four to six people, adding power, heating, air conditioning and sprinklers, the Magna Meeting Pod is far more cost effective. Plus it can be easily taken apart and moved elsewhere in your organisation.

Have you considered leasing a meeting pod?

We are now also able to offer lease finance as an alternative way to paying upfront to purchase your meeting pods. Leasing is an increasingly popular funding option for businesses looking to purchase new office furniture. Spread the cost with monthly or quarterly payments, over 3 or 5 years.

If you are considering a meeting pod for your organisation get in touch for an informal chat or to arrange a meeting.

About the author

Mark Brown is an expert in office furniture and design and has spent over a decade offering organisations advice on setting up office spaces to enhance productivity. Mark is the owner of Lismark Office Products, a high-quality Leicester based office furniture supplier.

Mar 22 18

Case study – Martin high meeting table

Mark
Martin table

One of our clients has decided to embrace a new way of working by specifying a Martin high meeting table for use in their meeting space.

Martin high meeting table

We recently supplied a Verco Martin high meeting table with a height of 1050 mm in matt black laminate top with oak veneer legs along with matching Martin stools in Camira Mainline Flax fabric.

Martin high meeting table

The use of the high table has led to a relaxed more welcoming atmosphere in their meeting space. Staff can sit on high stools or simply stand at the table which is at a comfortable working height.

Many uses

Colleagues are using it for meetings of course, but also informal catch-ups over coffee, team and solo work on laptops, tablets and smartphones and for use at lunch and break times.

Built-in power

The built-in, through-desk power module provides an instant charging facility and quick and easy access to power sockets and usb charging for all devices. You flip the power module over and out of the way when it is not needed.

“They love it”

After the table had been in use for only 3 working days, the client told me that her staff love it. It has proved a magnet for meetings and impromptu get-togethers.

Friendlier appearance

The matt black laminate top and oak legs give the table clean lines and a softer, friendlier, less formal appearance.  This offers an opportunity to bring a fresh new feel to the collaborative areas of your workspace.

Soft-touch matt black top

The matt black laminate top has to be seen, and felt, to be believed. It has a soft touch and anti-fingerprint technology complemented by the oak legs.

Tempted?

By now, hopefully, you may well be considering a Martin high meeting table for your organisation? Well please get in touch to see how we may be of help. Email me direct mark@lismark.co.uk or call for a chat on 0116 251 7741.

Lismark Office Products Limited, Unit D, Magna Road, South Wigston, Leicestershire, LE18 4ZH

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