Hot-desking is becoming more and more popular with businesses looking for space-saving solutions as they embrace new patterns of working. Done right, switching to a flexible office can bring fantastic benefits in terms of productivity and cost-effectiveness. But before taking the plunge, it’s important to consider various common pitfalls, which can be avoided with a bit of careful planning.
Most hot offices are designed to encourage a spirit of flexible collaboration, but this shouldn’t come at the expense of providing places for staff to work in privacy when they need to focus on a demanding task or have a confidential conversation. Privacy pods for offices provide a perfect solution to this issue. At Lismark we supply a great range of office pods for a variety of tastes and budgets with the following features:
Gone are the days when a personal landline was a key requirement for every team member, but although much of our business is conducted online these days, it’s still important to provide a space for employees to conduct phone and video calls, particularly if they are confidential, lengthy or require deep levels of concentration. Installing office phone booth pods means your staff can concentrate on conversations without having to worry about background noise or other distractions. Our phone booths offer:
As humans, we can be creatures of habit, which is why some people can initially be resistant to the idea of making the switch to hot-desking.
Not only that, in these offices, some people can still become attached to a particular desk, which can defeat the purpose of transitioning to a flexible workspace.
This type of issue can be mitigated by careful planning of the office layout to ensure that while there will always be desks people prefer for a variety of reasons, there is no one ‘bad’ workstation that everyone wants to avoid. Choosing the same standard of high-quality furniture for every workstation will also ensure every employee feels valued and content, wherever they end up working on any given day.
Our great range of bench desks, including the Martin Bench Desk, are a great option for the modern office. Not only do they provide a change from the traditional metal-legged office desk with their stylish solid timber leg frames, their intermediary legs mean they offer the option to grow with your team as they do the job of both a collaborative worktable and a solo workstation.
Although team members won’t sit in the same place every day, it’s still important to foster a sense of belonging in the workplace. This can be achieved by providing breakout areas for staff to socialise, take breaks and collaborate informally. An inviting and contemporary feel can be created by using soft furnishings like our stylish and contemporary Walter Sofa range.
When a more private setting is required for meetings, a meeting table is a must. Our Martin High Meeting Table creates a collaborative and contemporary atmosphere that blends seamlessly with the hot-desking environment. Or if space is an issue, why not create a striking statement with a meeting pod? Most of the meeting pods we supply, such as the stylish Brix-Up Meeting Pod are available in two, four or six-person configurations, and if you need a bigger meeting pod, take a look at our showstopping Entente Meeting Pod.
Here at Lismark we use our expertise in office design and furniture to create the perfect workspace for your business, starting with a visit to your premises to advise on what will work best for your space. To find out more, please call us on 0116 251 7741 or email email@example.com.
Choosing good quality office furniture is fundamental in creating a comfortable and productive workplace. However, knowing how to place office furniture is also important to showcase the furniture and give your employees an office interior layout that works well for them.
A well-organised office makes it easier to move around, to store and retrieve important documents and to work without feeling uncomfortable or developing repetitive strain injuries.
Here are five top tips for how to place office furniture in a way that’s pleasant to look at, comfortable to work within, and maximises productivity and output throughout the working day.
Where not to place office furniture is just as important as where to place it. Open space is crucial to allow employees to move around, for safety in an emergency, and to give everyone a sense of comfort and spaciousness.
Keep entrances clear and avoid clustering large, heavy furniture such as floor-to-ceiling storage cabinets, in one part of the office. By dotting them around, you prevent any one area from feeling overly cluttered, and give everyone easier access to storage nearby.
Natural light can help offices to feel more spacious. In areas well away from windows, give employees a choice of bright overhead lighting and controllable task lighting, so they can give their eyes a rest over the course of the day.
You want your office layout to feel balanced, so extend the tip above to include the visual impact of different items of office furniture. Try to have roughly equal numbers of cabinets, cupboards, desks and shelves in different areas.
If you can’t balance items exactly, it’s not the end of the world. However, you may still be able to achieve a more balanced aesthetic, for example by placing a clock, notice board or wall art flat against one wall, to match the visual of a deeper piece of furniture placed elsewhere.
High-quality office furniture is designed to look great, as well as to be ergonomic during use, so choose some statement pieces and make them focal anchor points for your overall office interior design.
Office environments are rarely static for long, so be ready to reconfigure your office furniture layout to accommodate changes in team size, management hierarchy, or anything else that affects where your employees and line managers need to sit and work.
Modular office furniture is a fantastic way to achieve this. Just add more segments to modular seating to extend it, or to add a different configuration of arm rests and side tables. Modular office sofas can have optional back rests, or can be bench-style to allow seating access from both sides.
By using modular office furniture, you can create comfortable breakout areas, divide larger spaces into smaller ‘virtual’ rooms, and make the best use of open-plan office floors without having to put up any stud walls or temporary partitions.
Although open space can make offices feel comfortable and healthy, sometimes employees need privacy, whether that’s to discuss confidential business, or just a personal desire to work away from the noise and hubbub of the rest of the office.
If your office layout is dominated by open-plan or you’re still deciding how to arrange office furniture in a new workplace or refurbishment, consider whether private work booths could be the key to your office productivity.
Private work booths and individual office pods create cubicle-style spaces for employees to work in privacy and confidentiality and can be conducive to productivity when individuals need to focus on demanding or time-consuming tasks.
Not all of your workstations need to be assigned to a designated individual. In the wake of the COVID-19 pandemic, more offices are allowing employees to work flexibly, and even when the pandemic is no longer a health concern, remote working can save on overheads and keep employees happy by reducing the daily commute.
Modular office furniture is again a great way to make sure you still give everyone the workspace they need, with comfortable hotdesking areas that can adapt to the changing nature of your flexible workforce in the years ahead.
Give your employees good quality office furniture and they will feel valued, even when they do not have an assigned workstation of their own. When you factor in the added bonus of reducing your office operating costs and capitalising on the positive lessons learned over the past few years, it’s a no-brainer.
Hot desking is becoming an increasingly popular choice for employers, offering high levels of flexibility enabled by advances in tech that allow us to work from anywhere at any time. However, it’s not a one-size-fits-all solution for every workplace, and before employers take the plunge, some careful planning is a must.
There are significant advantages to hot-desking. One of the largest is that it generally leads to a more efficient use of the space you have, thereby saving on rental and utility costs.
Designed in the right way, hot-desking can also create a friendlier environment where staff benefit from the opportunity to mix with different colleagues every day. It also means that employees aren’t tied to sharing a space with someone who they may not enjoy working with. Ultimately, when it’s done well, hot-desking can result in a more collaborative way of working and a happier team.
The aesthetics of the workplace can also benefit, making it an attractive option for business owners keen to create a modern, pared-back environment to reflect the values of their brand. When people don’t have their own individual spot, they have no option other than to keep their surroundings tidy and streamlined – no more stacks of paperwork and stained coffee cups!
For every pro, there is a con and hot-desking just doesn’t suit every personality or business type. Generally, this new approach to working tends to be favoured by millennials who may be more comfortable with using mobile technology and working flexibly, whether it be from home or a new spot in the office each day.
There is also the risk that hot-desking can depersonalise the workplace, making it feel more transient. Many people feel more comfortable creating their own working space with belongings such as plants, photographs and stationery around them. This can also offer a sense of permanence, with some people arguing that hot-desking could give employees a message that they are not valued enough to have their own desk.
It’s also important to carefully consider any potential challenges around how hot-desking will affect access for employees with reduced mobility or other physical impairments such as poor vision.
That said, many people who are initially resistant to the concept are won over when they try it out and begin to feel its benefits.
Ultimately, the success of hot-desking largely depends on how well the available space is laid out and how the concept it is presented and implemented. It is also usually a prerequisite that at least some staff are partly home or field-based and/or able to work flexible hours to ensure that there is enough space for everyone who is working in the office at any one time.
In a hot-desking environment, it’s also important to provide alternative spaces for meetings and other tasks that need to take place away from the main hub of activity. For example, people will require higher levels of privacy when dealing with confidential or controversial issues, taking important phone calls or collaborating with others.
With the above in mind, here are our recommendations for office furniture options that can make hot-desking work for you.
Choose from single desks, bench-style work stations and moveable desks with built-in cable access. Whichever style, it’s important that they are stationed near power points and can facilitate working on laptops and other mobile devices.
Individual work pods and meeting pods for groups offer enclosed and private working spaces.
A break-out area with comfortable seating is a must in a hot-desking environment to give employees an alternative space to work and relax in.
As an undeniably attractive and cost-effective option for the modern workplace, it’s well worth giving some thought to whether hot-desking could be just what you need to breathe new life into your workplace whilst reducing your outgoings.
If you’re looking to implement hot-desking in your office, get in touch today to discuss the best furniture options for your space.
All businesses should strive to be as efficient as possible – regardless of the size of the office. It’s an unfortunate truth that many businesses operate in an office that houses little space, an environment that snaps creativity, productivity and efficiency.
Due to financial restraints, most businesses tend to only upscale business premises once it’s blaringly obvious that they’ve outgrown their current location. And with commercial rents increasing, it’s becoming more difficult for businesses to flock the nest and move into larger premises.
Instead of muddling through in a cramped office space, the better option is to put time into optimising the office space you already own.
So, how do you create an environment that makes employees feel more motivated and productive throughout the working day, whilst making the most of limited office space? As office design and furniture experts, Lismark Office Furniture is on hand to provide you with some useful ways for you to optimise your small office space.
Here is a selection of ways a business can optimise the space in the office:
With a multipurpose space, employees can use the area for catch ups with clients, group meetings and even an alternative working space. Multipurpose spaces allow offices to do more with less space and can add a real tangible boost to productivity.
For open plan offices, a meeting pod can provide relief to workers who need to concentrate in a quiet area and double up as a semi-permanent working space or meeting room.
Office workers spend most of their time indoors so it’s no surprise that an office that is open, has plenty of natural light and is airy performs better. Natural light is a well-known mood booster and also creates a feeling of extra space in a cramped office.
Remove items from windowsills and rearrange desk so that more are positioned close to the windows. If you need some privacy, try sheer blinds or Venetians which can still let light in most of the time.
In years gone by, the desk would store an all manner of important files and documents. To cope with the amount of necessary storage, they were heavy duty and contained plenty of compartments for storage.
Because files are now saved on servers and clouds, these desks that eat up plenty of space simply aren’t necessary for the modern day. Where possible, heavy traditional desks should be switched with office desks that are lightweight.
If space is limited, sit-stand desks are invaluable for productive working. Not only do the desks aid health benefits, but they can also be extremely useful for meetings within an office space. Standing together at one computer screen can be far more comfortable than huddling around the screen on chairs.
Hot-desking is when personal desks are removed from the office in an effort to save space. It encourages creativity between workers that wouldn’t normally find themselves together and can lead to better team morale and productivity.
Instead of using traditional desks for individual workers, large communal desks that can accommodate more staff. Spaces on these large desks are assigned on a ‘first come, first served’ basis.
A well-designed office should make use of every possible space – even corridors, staircases and landing areas. These areas that are just used as walkways to connect your office can be reimagined into productivity-boosting areas.
Novelty phone booths for making calls away from the hustle and bustle of the main office could be installed in corridors and beanbags and stools could be arranged in lading areas for impromptu meetings.
A Worktable is more than just a glorified meeting table. It is designed to be multi-purpose, encompassing a wide variety of tasks to suit many different areas of your business. A good Worktable can become a real community hub in your workplace. Here are 10 reasons that you may find one useful:
The Verco Martin Worktable is perfect for hot desking. Park yourself anywhere around the Martin on any of the mixture of task chairs, upholstered bench seats or low stools. There is easy access to power and data which is housed in the easy to access cable tray in the middle of the Martin Worktable. Just lift up one of the cable access panels and plug in.
Of course the Martin Worktable is ideal for small or large meetings. Using low stools and benches gives you versatile seating options to get the most people around your table.
The Martin Worktable is a great place to get away from your desk when you really need to concentrate.
Working on a team project is easy on a Martin Worktable. Just get your colleagues away from their desks and all together around the Martin with plenty of space to work and lay out papers.
The Martin Worktable is great for lunch times, break times, in fact any time when you want to get away from the workplace to relax and refresh.
Put a monitor on the wall to enable to Martin Worktable to become part of your video conferencing suite.
Fancy a quick chat but no meeting rooms are free? Get around the Martin Worktable and start working out how to seize the day.
Why take a meeting room up to meet and greet visitors. Just stop by the coffee machine on the way to your Martin Worktable and sit yourselves down.
Using the variety of stools and benches gives meetings and get-togethers around the Martin Worktable a more relaxed vibe. Great for getting the best out of colleagues.
Where do you think I wrote this blog post then?
is for you to come up with your own ways to use Martin Worktable.
About the author
Mark Brown is an expert in office furniture and design and has spent over a decade offering organisations advice on setting up office spaces to enhance productivity. Mark is the owner of Lismark Office Products, a high-quality office furniture supplier.